Last updated: 4 October 2026
Bookplate is run by Leonardo Phithak, Killick Street, London, UK. Questions or requests: privacy@bookplate.eu.
What we keep, and why
- Your account: your name and email address, which you need to have an account. Your password is stored scrambled, in a way that nobody, including us, can read. We email you only when needed: to confirm your address and to reset your password.
- Your library: the books, notes, words and pictures you add. They’re private to your account.
- Records that keep Bookplate safe: when you use Bookplate, we note the time, the page, your device’s internet address (IP address) and which browser you use. One cookie keeps you signed in; there are no others.
We use this only to run Bookplate for you and to keep it safe from misuse and faults (legally: to provide the service you signed up for, and our legitimate interest in keeping it secure). No adverts, no tracking, and we never sell your information or share it for marketing.
Who else handles it
Two companies help run Bookplate and may use your information only for that:
- Scaleway (Paris, France): the servers where everything is stored, and the emails Bookplate sends.
- Proton (Switzerland): our email inbox, if you write to us.
The UK recognises both countries as protecting personal data to UK standards. We share information with authorities only if the law requires it.
How long we keep it
- Your account and library: until you delete your account.
- Accounts whose email address is never confirmed: deleted after 7 days.
- Safety records: 30 days.
- Backups: 14 days. Pictures you replace or delete: 30 days.
Your rights
At any time you can download everything you’ve added (Settings → Export) and delete your account (Settings → Danger zone). Deleting removes your account and library straight away; copies in backups and records go within the times above.
You can also ask us for a copy of your information, or to correct it, delete it or stop using it: write to privacy@bookplate.eu and we’ll reply within a month. If you’re unhappy with how we’ve handled your data, please tell us; you can also complain to the Information Commissioner’s Office (ico.org.uk) or, in the EU, your local data protection authority.
If we change this policy in a way that matters, we’ll email you first.